LCRA Constitution

Article III

Membership: 

Membership in this Association shall be open to all residents of the Legacy enclave who have paid annual household membership dues.

Article IV

Meetings: 

The fiscal year shall be January 1 to December 31, with the Annual General Meeting (AGM) being held no later than March 31. Each household membership shall be entitled to one vote at the AGM. In addition, special meetings of the Association may be called by the Executive.

Article V

Executive Team:

The Executive Team shall consist of:

• Four elected officers (two Co-Chairpersons, Treasurer and Secretary) and up to nine elected at-large Executives. All Executives shall be elected from the membership at the AGM each year. The term of office shall be until the next AGM.

To be elected to an officer position, a member must have served in an elected position on the LCRA Executive Team for at least one previous year. Should an officer position not be filled at the AGM, or if a vacancy arises in one of the officer positions, the Executive shall appoint an interim officer from within the Executive Team.

The Executive Team shall consist of the following positions:

• Two (2) Co-Chairpersons

• Treasurer

• Secretary

• At-Large Executives - not fewer than three, and not more than nine - with the objective of having representatives from each part of the neighbourhood.

The Executive Team shall meet at the call of one Co-Chairperson or the written request of three Executive Team members. The attendance of 50% of the Executives will constitute a quorum.

The Executive Team shall administer the Association on behalf of its members, and shall report to the AGM on its activities.

The Executive Team shall represent the Association in the presentation of briefs and in meetings with the Region of York, City of Markham, Boards of Education or officials of other organizations.

The Executive Team may set up such sub-committees as it deems necessary for the effective work of the Association. Such sub-committees shall be drawn from the membership.

Article VI

Finances:

• 1. The Association's annual household membership dues will be reviewed annually by the Executive, and any changes ratified at the AGM.

  2. The Treasurer shall maintain the financial records of the Association, and deposit any monies belonging to the Association in a bank account in the name of the Association.

  3. Money must be spent on the business of the Association on the authority of the Executive. Such expenditures shall be by cheque, signed by two officers (Co-Chairpersons, Treasurer or the Secretary).

  4. An annual financial report shall be prepared by the Treasurer as at December 31, in accordance with the Association's fiscal year end.

  5. The Executive shall have no authority to borrow money from a lending institution on the Association's behalf.

Article VII

Amendments: 

Proposed amendments to the Constitution shall be presented, in writing, to the membership at least seven calendar days prior to a scheduled General or Special Membership meeting, and shall be voted on at that meeting. The system of member notification shall be determined by the Executive.